Overview
Making purchases on behalf of ACME.
Full guidance
- Full purchasing guidance for all goods and services except consultancy
- Customer guidance for consultancy procurement services
Procurement limits
| Cost | How | Approval |
|---|---|---|
| £5,000 or under | Purchase Order request form | Budget holder and the Finance Budget Manager |
| £5,000-25,000 | 3 price quotes. Brief suppliers with requirements to evaluate against. Managed via Government Procurement Service Send documentation and winner details to GPS and notify unsuccessful bidders. | Budget holder and the Finance Budget Manager |
| £25,000-£100,000 | Competitive tender by Government Procurement Service. Business case needed. Project management by unit. Notify procurement team of any changes in scope/price. | Budget holder and the Finance Budget Manager |
| Above £100,000 | As above, plus provide a named Contract Manager with appropriate skills to manage relationship between ACME and supplier.Advertise in the OJEU. | Budget holder and the Finance Budget Manager |
| Consultancy contracts | Check with HR that no ACME staff have the skillset to carry out the work. Complete a business case.Budget holder, Finance Budget Holder and procurement team need to complete a requisition form, once approved. Use the Government Procurement Framework. | Permanent Secretary Above £20,000: ministerial approval, with review and re-approval every 3 months Over 9 months: Efficiency Reform Group approval |
| Temporary and interim staff | Procure through Capita, on the central government CIPHER procurement framework. | Corporate Committee |
| Single Tender Actions | For purchases £5001 or over. Government Procurement Service | Business case, supported by budget holder and approved by procurement. |
