Overview
Claim forms
Claimant’s responsibilities
It is the claimant’s responsibility to ensure that T&S claims on TS1 Forms are fully and correctly completed in every respect. Instructions for completion are provided on the form. The Liberata contact on tel. no. 01633 456758 can advise you on current overseas subsistence rates etc. Matters of interpretation of policy should be channeled through HBRD – please e-mail HR Operations. You should take care to ensure that the correct account codes are entered on the claim form. Each code consists of three parts – your cost centre, any project code if applicable, and the expense head.
If exceptionally you believe that your travel should be charged to a programme cost centre, contact your Group Finance Manager to arrange for an appropriate code to be set up. Any unused boxes on the claim form should be struck through. Once completed, the form must be countersigned. Claim forms which are not correctly completed will be returned to the countersigning manager. This will inevitably lengthen the time it takes to process a claim.
Claims for occasional travel must be submitted promptly, preferably immediately, and claims for regular travel must be submitted every month. It is necessary to get authorisation from a Grade A or above for the submission of claims older than one month. Pressure of work or ignorance of these rules will not be considered as a valid reason for late submission, and may result in the claim being disallowed.
