Pay an invoice Guide

2. Steps to follow

Step 1

Check that the goods and services:

• have been received/delivered
• are fit for purpose
• are what was ordered

Step 2

Check all the amounts and that the invoice adds up.

Step 3

Put on the invoice:

• date of receipt
• your name and initial
• signature
• name of the authorising officer (DocStore link)
• expenditure code in the format “01-cccc-ppppp-eeeeee-ee” comprising:
  • company code (this will always be 01)
  • four digit Integra cost centres (Word 52kb), eg ‘ccccc’
  • five digit Project Code eg ‘ppppp’
• relevant VAT code(Word 38kb)

Step 4

Make sure the invoice is paid within a maximum of 10 days.